Before you start
- The property, and unit if relevant, saved in Fructus.
- Your inspection notes: date, who carried it out, what was found and what needs doing next.
- Photos or reports you want to keep, ready to add to the Documents library.
Open the Record inspection form
Go to Compliance
Select Compliance in the Operations menu.
Select Record inspection
The button sits beside Add certificate in the top right of the page.
Screenshots use fictional demonstration data from Northstar Property Partners. About demonstration data
Record inspection form Click to enlarge
Complete the inspection
Choose the property and unit
Select where the inspection took place. Choose a unit when the visit covered one flat or room.
Enter the inspection type and date
Pick the type that best describes the visit and the date it happened.
Record the inspector
Enter who carried out the inspection.
Record the result and notes
Summarise what was found. Be specific enough that a colleague could act on it without the original notebook.
Mark whether follow-up is required
Indicate follow-up where action is needed, and describe it in the notes.
Save the inspection
Use the form’s save control. Then check that the inspection is listed where you expect and reopen it to confirm the details before relying on it.
Act on the follow-up
Raise repairs in Maintenance
Track repair work arising from an inspection in Maintenance so it has its own owner and progress.
Frequently asked questions
Does recording an inspection renew a certificate?
No. Inspections and certificates are recorded separately. Update the certificate record itself when a new certificate is issued.
Can I attach inspection photos?
Keep photos and reports in the Documents library, linked to the property, so they sit with the rest of the property record.
Where do I track repairs that come out of an inspection?
Use Maintenance, so each repair has its own record and progress.
Does Fructus confirm that my property is legally compliant?
No. Fructus helps you organise compliance records, monitor deadlines and manage supporting evidence. Compliance information reflects the records and dates entered into your workspace and does not constitute an independent legal assessment or certification. Requirements vary depending on the property and circumstances, so seek professional advice where appropriate.