FructusStart free trial
Compliance · Certificates and evidence

Edit or renew a compliance record

Update dates, contact and notes on an existing record when a certificate is renewed, rather than starting a disconnected entry.

Last updated:

Before you start

  • The existing record for the certificate you are renewing or correcting.
  • The new certificate, with its issue date and expiry or next due date.
  • If the responsible contractor has changed, the new contact saved in Contacts.

Open the record for editing

  1. Find the record

    Filter the register by property, or use the Upcoming tab where renewals usually appear first.

  2. Select Edit / renew

    The button is at the foot of the record detail panel. It opens the Edit compliance record dialog with the saved values already filled in.

    Screenshots use fictional demonstration data from Northstar Property Partners. About demonstration data

    Edit compliance record form Click to enlarge

    Edit compliance record form

Make the changes

  1. Update Issue date and Expiry / due date

    Enter the dates from the renewed certificate. Status is calculated from the expiry date, so the record’s badge follows the new date.

  2. Check Property, Unit and Compliance type

    These should rarely change during a renewal. If one is wrong, correct it here rather than creating a second record.

  3. Update the Responsible contact and Notes

    Record the new certificate reference and any change of provider.

  4. Select Save changes

    Select Cancel to close without changing anything.

Attach the renewed certificate

  1. Upload the new file

    In the record’s Compliance documents section, select Upload replacement evidence and add the renewed certificate. Then reopen the record and check which files are listed under each filter. Keep your own copy of the earlier certificate.

Frequently asked questions

Will the old dates be kept when I renew?

Do not assume earlier dates are retained in History for a certificate record. Before saving new dates, make sure you hold your own copy of the superseded certificate.

Why does the record still show as expiring soon after I uploaded the new certificate?

Uploading a file does not change dates. Open Edit / renew and enter the new expiry date.

Can I undo an archive?

Restoring archived records is not covered by this guide. If you archive a record by mistake, contact Fructus before creating a replacement record.

Does Fructus confirm that my property is legally compliant?

No. Fructus helps you organise compliance records, monitor deadlines and manage supporting evidence. Compliance information reflects the records and dates entered into your workspace and does not constitute an independent legal assessment or certification. Requirements vary depending on the property and circumstances, so seek professional advice where appropriate.