How to Manage and Update Maintenance Jobs

Before you start

• Access to your Fructus organisation and a property already recorded in it. Have the correct unit available if the repair concerns one flat, room or other individual unit.
• The issue’s location and description, its reported date, and any contractor, target date or cost information you already know.
• Use the screenshots as examples, not live job information. Priorities, dates and costs should reflect your own records.

View and update maintenance jobs

1. 1

   Locate and open the job

   Find the job through its property group or use Open job in Needs attention. Read the title and property first, then review status, priority, description, contractor, Reported date and Target date.

   Screenshots use fictional demonstration data from Northstar Property Partners. About demonstration data

   

   Job detail, documents and maintenance actions

2. 2

   Select Edit job

   Use Edit job at the bottom of the detail panel. The form shows the existing property, unit, priority, title, description and recorded job information.

   

   Edit a job and select Save changes

3. 3

   Update the recorded information

   Change Status to an available option that reflects the work, select the Contractor, and update Target completion, costs or Notes as needed. In Progress is shown on the example job. Completed and Closed also appear in the history view; do not use a status merely to hide work that still needs attention.

4. 4

   Select Save changes and review the result

   Select Save changes to keep your edits, or Cancel to leave the form without saving those edits. Reopen the job and check the values you intended to change. Estimated cost is the expected amount; Actual cost records what the work actually cost.

Frequently asked questions

Related guides

Keep going

See what the property maintenance feature covers, return to the Maintenance guides, browse the Compliance guides, or start with Getting started with Fructus Compliance.