Before you start
- Access to your Fructus organisation and a property already recorded in it. Have the correct unit available if the repair concerns one flat, room or other individual unit.
- The issue’s location and description, its reported date, and any contractor, target date or cost information you already know.
- Use the screenshots as examples, not live job information. Priorities, dates and costs should reflect your own records.
Attach maintenance documents and evidence
Keep photographs, quotations, contractor invoices, repair reports and completion evidence associated with the job they concern, using the document actions available on the record.
Find Maintenance documents in the job detail
Open the job and locate Maintenance documents beneath its description, notes and History. The panel is labelled Photos, invoices, and files linked to this job.
Screenshots use fictional demonstration data from Northstar Property Partners. About demonstration data
Maintenance documents within the job detail Click to enlarge Use the document actions provided on the record
The panel provides Add document and, when empty, Add the first document. These are the starting actions for adding supporting evidence. Follow the document form’s own labels and validation when it opens; this guide does not prescribe an unshown upload or linking sequence.
Review the documents linked to the job
Use Search documents and the Current, Historic, Archived and All filters in the panel to review linked files. Check that the document belongs to the intended job. A job record by itself is not evidence that an invoice, photograph or report has been attached.
Frequently asked questions
Which maintenance documents should I keep with a job?
Relevant photographs, quotations, invoices, repair reports and completion evidence can help explain the work. Use the document actions and validation provided on the record, and check that each saved file is linked to the intended job.
Keep going
See what the property maintenance feature covers, return to the Maintenance guides, browse the Compliance guides, or start with Getting started with Fructus Compliance.
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